As email-borne threats like ransomware, evolve, it's more important than ever to have a separate and safe copy of your data. Your business needs to function; end-users need the ability to find what they need when they need it; and you need fast search and e-discovery capabilities to meet regulatory compliance and governance requirements – no matter what. Here are the three essentials to a modern cloud archive:

Essential 1: Value for multiple stakeholders

A rich data repository must meet the needs of multiple stakeholders throughout your business, from compliance officers to knowledge workers, to fellow IT administrators to the C-suite. This means your email archiving solution must include features and functionality like search accuracy; speed of response; the potential for API integration; reliable depth of data history; and multiple access points, like mobile apps, to meet the demands of your employee base. The goal should be to provide trouble-free data management for all.

Essential 2: Performance and business advantages

Your archive should perform beyond the boundaries of traditional archiving. It should become a central repository of corporate data with the protection of long-term preservation – in a cloud environment that is fully encrypted, immutable and redundant.  Aggregating unstructured email data across multiple platforms provides you with long-term business insights and lets you tap into the full value of your digital corporate memory. This decreases the risk of data loss or corruption after a cyberattack, human error or technical failure; and enables employees to restore email accounts – on-demand. Moving to the cloud means no more investing in outdated, expensive on-premises solutions. This will reduce CAPEX and improve ROI.

Essential 3: A solutions partner committed to your future

When it comes to email archiving in the cloud, you need to work with a vendor you can trust – and one that is committed for the long-term. Archiving is not a point solution, so exercise the due diligence you would invest in any other long-term strategic partnership. Leave no stone unturned. Working with the right cloud vendor can improve business efficiency and scale, while leveraging the full value of your data over time. Make sure you ask your vendor where they see their core competencies taking them – and you – over the coming years. What is their vision for helping you extract new value tomorrow from the corporate data you'll be archiving with them today?

The benefits of email archiving in the cloud are real: mobility, faster search speed, data recovery, long-term data preservation, fixed cost, and reduced IT admin burden – to name just a handful.

Why continue to hang onto an old-school solution that can't perform to today's standards? First, shift your thinking. Next, work with a vendor, like Mimecast, that can empower you with a multipurpose cloud archive. Finally, enjoy all the long-term benefits of your perfect-world solution.

Matthew Gardiner,
Senior Product Marketing Manager