Best of 2006: Document security

Enterprise Digital Rights Management (E-DRM or ERM) refers to the use of DRM technology to control access to corporate documents.

For this group of products, if you disregard cost, there is something for everyone. If, cost is a factor, you need to understand your requirements very well in order to justify the expense of protecting your documents.

The general capabilities of the E-DRM products we tested were very similar. They allow encryption of documents, protection in transit and at rest, designation of permitted users of individual documents, and disposition of the documents when in use. This includes allowing the document contents to be copied, printed or screen-captured. Some products have considerably more capability, determining what content is allowed to be transferred out of the organization, for example.

However, they come at a price, not just in terms of an often hefty cash outlay, but also in human resources for managing the systems. You must examine your requirements carefully if you want to select the most effective and cost-effective product for your needs.

Product: Pinion Desktop Packager 
Vendor: Pinion Software 
Verdict: If you can afford the price tag,  this simple to use desktop-based DRM application is for you.

Product: secure2trust 
Vendor: Avoco Secure 
Verdict: A Best Buyfor its cost, performance, and ease of use.

Product: Workshare Protect Enterprise
Vendor: Workshare 
Verdict: A Best Buy for its ease of use, richness of features, excellent documentation and support.

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